Fundraiser pickup logistics: QR passes, time slots and handoff

Plan the pickup

Choose an easy place

Pick a spot students already walk past, with space for a line and shelter if the weather turns. Check whether the space needs a reservation.

Use time windows

Split pickup into slots so people do not all arrive at once. Cornell Craves supports pickup days and time slots that are aware of capacity.

Give every buyer a pass

Each order gets a QR pickup pass with a backup code. Members scan it and the order is marked picked up, so the same pass cannot be used twice.

Staff it right

Two helpers is usually enough: one to scan and one to hand out. Add a third for large drops.

Plan for no-shows

Set a pickup deadline and decide what happens to unclaimed items.

After the handoff

Check the pickup roster, thank helpers and review analytics. Note what you would change so the next drop is smoother.

Frequently asked questions

How do you hand out fundraiser orders without a paper list?

Use QR pickup passes. Members scan each pass at the table and the order is marked picked up.

Does Cornell Craves take a cut of the money?

No. Students pay the club directly through Venmo or Zelle. Cornell Craves never handles or holds the money and takes no fee.

Who can use Cornell Craves?

Clubs must be legitimate Cornell student organizations, and new clubs are reviewed before their first drop goes live. Ordering is for current Cornell students with an @cornell.edu Google account. Cornell Craves is an independent student project and is not run or endorsed by Cornell University. It does not replace any Cornell approval, and each club stays responsible for following university and county rules.

Contact

Questions or want to list a fundraiser? Email [email protected] or message @cornellcraves on Instagram.